SOUTHERN ENGLISH SETTER SOCIETY RULES 1 NAME AND OBJECTIVES The club shall be called the Southern English Setter Society (the Society),it is a non-profit making organisation formed solely for the benefits of its members. Its objective shall be to promote the breeding and exhibition, of pure English Setters in the Southern Counties of England; to urge the adoption of the published Kennel Club Standard for the breed on breeders and judges etc; to hold or to support Shows and Field Trials and to encourage the closest understanding between their promoters and breeders; to adopt such means as may be considered advisable for the improvement of the breed, by organised and concentrated effort to consolidate interest in English Setters. 2 OFFICERS AND COMMITTEE The Society shall consist of Patron, President, Chairman, Vice-Chairman, Honorary Secretary, Honorary Treasurer who shall be ex-officio Members of the Committee, a Committee of fourteen and an unlimited number of Members. No person whilst an undischarged bankrupt may serve on the Committee or hold other office or appointment within a Kennel Registered society. 3 COMMITTEE The management of the Society shall be in the hands of a Committee consisting of fourteen Committee members and Six Officers. Meetings of the Committee shall be held as often as may be deemed necessary and five will form a Quorum for the transaction of the business. The Committee shall have the power to co-opt Members on to the Committee in the event of positions becoming vacant between Annual General Meetings. The Officers shall retire annually with half the Committee retiring bi-annually and shall be eligible for re-election. Members seeking election to the Committee shall have been Members of the Society for a minimum period of two years. 4 ELECTION OF MEMBERS Candidates for Membership of the Society shall be proposed by one Member and seconded by another and elected by or balloted for by the Committee at one of its meetings, two negatives shall exclude. 5 VOTING AT MEETINGS A duly elected member whose subscription is up to date will have one vote at all general meetings of the Society, Joint Members will each have one vote. 6 SUBSCRIPTIONS The annual subscription payable to the Honorary Treasurer, shall be fixed sums (single or joint) to be agreed by the members at the AGM and due on the 1st October every year. No member whose subscription is unpaid shall be entitled to any privilege of the Membership and if any Member shall fail to pay the annual subscription by 1st March the Committee shall have the power to erase his / hers name from the list of members, but if the Committee shall subsequently receive a satisfactory explanation the member may, at the discretion of the Committee and on payment of arrears, be re-admitted to Membership. 7 SOCIETY PROPERTY The property of the Society shall be vested in the Officers and Committee and in the event of the Society ceasing to exist, a General Meeting shall be called to decide the disposal of any assets. 8 EXPULSION OF MEMBERS Any Member who shall be suspended under kennel Club Rule A42j(4) and or any Member whose dogs(s) is/are disqualified under kennel Club Rule A42j(8) shall ipso facto cease to be a Member of the Society for the duration of the suspension and or disqualification. If the conduct of any Member shall, in the opinion of the Committee of the Society, be injurious to the character or interests of the Society, the Committee of the Society may, at a meeting, the notice convening which includes as an object the consideration of the conduct of the Member, determine that a Special General Meeting of the Society be called for the purpose of passing a resolution to expel him / her. Notice of a Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising him / her of the place, date and hour of the meeting that he / she may attend and offer an explanation. If at the Meeting, a resolution to expel is passed by a two-thirds majority of the Members present and voting, his / her name shall forthwith be erased from the list of Members, and he / she shall thereupon cease for all purposes to be a Member of the Society except that he / she may within two calendar months from the date of such a meeting appeal to the Kennel Club upon and subject to such conditions as the Kennel Club impose. 9 ANNUAL GENERAL MEETING The Financial Year for the Society shall be – 1st January to 31st December. The Annual General Meeting shall be held by 30th June next for the following purposes:- 1To receive the Report of the Committee and Balance Sheet 2 To elect the Officers and Committee. 3 To fix the subscription (Single or Joint / Overseas ) for the following year. 4 To discuss any resolution duly placed on the Agenda to which prior notice has been given to the Honorary Secretary. No Business shall be transacted at an Annual General Meeting unless notice thereof appears on the Agenda. 5 To discuss any other business normally conducted at an Annual General Meeting, or any matter which in the opinion of the Chairman of the Meeting is urgent. The election of Officers and Committee at the Annual General Meeting shall be either by vote or ballot of those present at the Meeting. 10 SPECIAL MEETING A Special Meeting shall be summoned by the Honorary Secretary if ten Members send a signed requisition stating the subject to be discussed; No business other than the matter on the Agenda can be discussed at a Special General Meeting. 11 NOTICE OF MEETINGS At least twenty eight (28) days notice will be given of an Annual General Meeting, notice to be given to Members by publication in the dog press and a further notice will be published in at least fourteen (14) days before the Annual General Meeting. Agenda items should be forwarded at least twenty one (21) days before the Annual General Meeting. The Rules of the Society shall not be altered except at an Annual General Meeting or Special General Meeting. Any alterations to the rules shall not be brought into force until the Kennel Club has been advised and given its approval of the alterations. 12 SOCIETY ACCOUNTS That banking accounts be opened in the name of the Society into which all revenue of the Society shall be paid and from which withdrawal shall only be made on the signature of any two of the Chairman, Secretary, Treasurer. The accounts shall be kept by the Treasurer and an Auditor shall be appointed at each Annual General Meeting who shall audit the Society's accounts for the ensuing year before the next Annual General Meeting. 13 MEMBERS LIST The Society will make a list of Members and their addresses which will be available for inspection if so requested by the Members of the Society or by the Kennel Club.   14 JUDGES LIST The Society will submit as part of ther Society's Annual Returns to the Kennel Club a copy of the English Setters Breed Clubs Joint List of Show Judges. The purpose of Breed Society Judging Lists is to indicate to all interested parties those persons a Breed Society would support at differing levels of judging. The list will be divided into three parts namely A1, A2,A3 and B. Membership of the Society must not be a prerequisite for inclusion in the list. A new list will be compiled by the Englisg Setter Joint Breed Clubs prior to the Annual General Meeting. All nominations for inclusion to the Judging List will be decided upon by the English Setter Joint Breed Clubs Committee. 15 SUBMISSION OF RETURNS TO THE KENNEL CLUB The Officers acknowledge that during the month of January each year Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for the continuance of registration and that by 31st July each year, other returns, as stipulated by the Kennel Club Regulation for the Registration and Maintenance of Title of Societies and Breed Councils and Affiliation of Agricultural Societies and Municipal Authorities, will be forwarded to the Kennel Club. The Officers also acknowledge their duty to inform the Kennel Club of any changes of Secretary of the Society which may occur during the course of the year. 16 KENNEL CLUB THE FINAL COURT OF APPEAL The Kennel Club shall be final Court of Appeal in all matters of dispute. 17 The Society shall not join any Federation of Societies or Clubs.